Proposal

Proposals for SOFAC funding must now be submitted online.  Links to the proposal system is available on the SOFAC website or the proposal system can be reached directly by going to http://ws.missouristate.edu/sofac/.  

 

            Any member of a student organization can begin the SOFAC proposal process by logging in to the proposal system at http://ws.missouristate.edu/sofac/ and creating a title for the proposal and choosing their student organization from the list of registered student organizations provided.  The organization member then can begin filling out the general SOFAC Proposal for Funding Form and one or more of the specific event forms; the Conference Request, Event Request, Travel Request, or General Request form. 

 

General SOFAC Proposal for Funding

This form is required for all SOFAC requests.  The form provides SOFAC with information about your organization as well as general information about your funding request. 

What do I need to fill out this form?  To fill out this form you will need information about the number of members in your organization.  Information about your organizations finances (total amount of dues, donations, bank account balances, etc.) and information about your organization’s purpose, activities, and the nature of the SOFAC request.

SOFAC Conference Request Form

            This form is used to request funds to attend a regional or national conference.

            What do I need to fill out this form?  To complete this form you need some general information about the conference.  The estimated costs of travel to and from the conference, hotel costs, and costs for registration.

SOFAC Event Request Form

            This form is used for organization to facilitate campus events, such as dances, speakers, or entertainers.  Any contract negotiation & program planning efforts should be reviewed with the Director of Student Activities (PSU Room 101, 836-4386) prior to submitting a proposal.

            What do I need to fill out this form?  You will need to provide a precise breakdown of funding, dates for the event, and a description of each item to be funded (e.g. name of facility, name of the entertainer, etc.). 

SOFAC Travel Request Form

            This form is used for funding requests by student organization for general travel (e.g. travel to another school for competition, charting a bus for a trip).  NOTE: Request for travel as a part of a conference should use the conference request form.

            What do I need to fill out this form?  You would need estimated travel costs and the source of those estimated costs, the location of the trip and dates for the trip.

SOFAC General Request Form

            This form is used for funding items, activities, and equipment, etc. that are not specific to the other request forms or if those other forms do not provide an adequate avenue for describing the request. 

            What do I need to fill out this form?  You will need to provide specific descriptions of the items being funded and prices.  When filling out this form it is better to be specific about the descriptions of items that you are requesting funding for.

A general note about proposals.  When filling out proposals it is required to submit supporting documentation about your requests (e.g. conference brochures, newspaper clippings, etc.) so that SOFAC will have this information prior to the meeting where your proposal will be discussed.  Please submit this information to the SOFAC office (PSU Room 401) as soon as possible after submitting your proposal online.

After filling out the various request forms, you will need to provide a participation list with the names of organization members participating and their Social Security Numbers.  At this point the proposal can be submitted to SOFAC.

When the proposal is submitted to the SOFAC proposal system several things happen: 

·         Emails are sent by the proposal system to the organization’s president and advisor requesting that they log into the system and verify the proposal. 

·         When the advisor and president verify the proposal it is sent to the SOFAC Graduate Assistant.  If the proposal is accepted a meeting date and time will be assigned by SOFAC. 

·         Emails will be sent to the president and advisor informing them of the meeting date and time. 

·         If the proposal is rejected, a reason for the rejection (e.g. lack of information or overly vague information) will be provided in an email to the president and advisor requesting that they edit the proposal, resubmit, and re-verify the proposal.