Direct Payment and Reimbursement Forms

Utilize the documents on this page to submit any payment requests.

Refere to the SOFAC Payment Manual for step-by-step instructions and examples.

Note: All forms must be typed and submitted to the Office of Student Engagement in person. Mailed or e-mailed submissions will not be accepted.

Document NameDescriptionWhen do I use it?
Direct Payment Form This form is used to request for SOFAC to directly pay expenses before the event takes place. This must be submitted at least 10 business days prior to the event/transaction date. Use this form when you are requesting for SOFAC to directly pay a service, business, or individual.
Reimbursement Form This form is used to request for SOFAC to reimburse expenses after an event that has taken place. This must be submitted within 10 business days of the event’s end date. Use this form when you a requesting for SOFAC to reimburse an individual, organization, or department for expenses paid during an event.
Extension Request Form This form is used to extend the original deadline for organization’s to submit a reimbursement request. This must be submitted within 10 business days of the event’s end date. Use this form when you are unable to gather all the necessary paperwork within the deadline (10 business days after the event’s end date). If approved, this will grant you an additional 10 business days to submit your reimbursement request.

Additional forms

Document NameDescriptionWhen do I use it?
Travel Expense Report

This form is used by Financial Services to process a reimbursement request. This must be attached with the Reimbursement Form. 

The link here will take you to a page titled “Travel Reimbursement.” Once on the page, click the link titled “Travel Expense Report Form” under heading “A. Requirements.”

Use this form when you a requesting for SOFAC to reimburse an individual, organization, or department for expenses paid during an event.
Contract Processes

This document outlines the contract processes for a SOFAC-funded event. It helps you determine if your organization needs to go through a contract review and approval process prior to holding the event.  It details what additional forms are needed and their deadlines.

Use this document when your organization enters a contract with an individual or business for a SOFAC-funded event.
Contract for Services form

This form creates a formal contract between your organization and the individual/business being contracted.

Use this form when a standard contract is not provided by the individual/business being contracted.
University Addendum for Contracts This document outlines the specific requirements and standards that should be agreed upon by both parties. This should be included with either a standard contracted provided by the contracted party, or with the Contract for Services form. Use this document when your organization enters a contract with an individual/business for a SOFAC-funded event.
Independent Contractor This form is used to directly pay a contracted party that is external to Missouri State University. It collects important information regarding the contracted party for IRS tax regulations. Use this form when you are requesting for SOFAC to directly pay a contracted party. This must be attached to a Direct Payment Form, the contract, and the University Addendum Form. 

Examples

Completed Direct Payment Request

Completed Reimbursement Request

Travel Expense Report - Mileage Only