Policies & Procedures

All members of the Missouri State community are obliged to follow university policies and procedures. These are the ones that apply to student organization operation.

For assistance & questions contact the Office of Student Engagement at studentengagement@missouristate.edu.

There are very specific guidelines for those wishing to advertise at Missouri State. The advertising policy is on the website here.  Student organizations may post on campus in the designated locations. Flyers may also be posted in residence halls with the approval of the residence life, housing and dining services staff. Flyers may be posted in academic buildings only in appropriate locations and with the approval of the appropriate academic department. All postings in Plaster Student Union should be taken to the information desk and the PSU staff will post them in the appropriate locations. There are also several open bulletin boards throughout campus available for postings. Be sure to check with the Plaster Student Union information desk staff to find the locations of the open bulletin boards. Flyers that are posted without proper approval will be removed.

Student groups wishing to sell items or promote themselves are encouraged to make use of the designated campus contact areas in the Plaster Student Union. There are several locations throughout the Union where contact tables are set up. All fundraisers must be registered with Event and Meeting Services prior to making a reservation for a table. Registering your fundraiser will ensure that you maximize your efforts and have a successful sale. All requests for contact or fundraising tables are made through event and meeting services.

When a student organization travels off campus, they must follow the appropriate travel procedures to ensure the safety of all involved.  A trip registration form with pertinent travel and emergency contact information must be signed by the organization’s advisor and turned in to the Office of Student Engagement by 4:00 p.m. on Friday, at least one week before the departure date.  Every person traveling with the group must also complete a trip activity release form.  This form is also turned in to the Office of Student Engagement.  The forms will help the organization and the University respond in case of emergency.  Of course, when student organizations travel, they always represent the University.  It is expected that all University policies be followed even when traveling.  View travel forms.

The Risk Management Policy described herein applies to all Missouri State University RECOGNIZED student organization activities and specifically to social events at which alcohol may be present.  The Greek Social Governance Statement addresses additional policies for Greek social organizations that reflect their national policies and unique characteristics such as corporate ownership of group housing for members.

Recognized student organizations are those organizations that have completed annual registration with the Office of Student Engagement, are approved by the Student Government Association, are in good standing with the University, but do not meet the criteria to be considered a sponsored student organization.

University-sponsored student organizations are recognized student organizations advised by a University employee as part of that employee's job description and funded in some manner through University funds.  Examples of sponsored student organizations include, but are not limited to, the Student Government Association, Student Activities Council, University Ambassadors, and the Residence Hall Association.  University sponsored student organizations shall not permit the use of alcoholic beverages in conjunction with organization activities unless specifically authorized by the Board of Governors, or its delegee, in accord with state law.

Although no definitive list of responsibilities can truly be developed, the following represent the main responsibilities recognized student organizations assume for activities:

  1. Any possession, use, and/or consumption of alcoholic beverages, during organizational events, or in any situation sponsored or endorsed by the organization, must be in compliance with any and all applicable laws and ordinances of the state, county, and city, and University policy.
  2. Alcoholic beverages may not be purchased through the student organization treasury nor may the purchase of alcoholic beverages for members or guests be coordinated by any member in the name of or on behalf of the organization.
  3. No organization members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (those under the legal drinking age).
  4. No organization may co-sponsor or co-finance a function where alcohol is purchased by any of the host groups or organizations.
  5. When alcohol is present, Open Parties (meaning those with unrestricted access by non-members of the organization, without specific invitations) are expressly prohibited.
  6. No member shall permit, tolerate, encourage, or participate in drinking games.
  7. It is the responsibility of student organization leadership to review with the faculty or staff advisor any activity or event at which alcoholic beverages may be present.  It is the responsibility of the student organization leadership to establish risk management safeguards which comply with university policy and to report violations of policy to the Office of Student Engagement or to the Office of the Dean of Students.

    Consultation and recommended social function guidelines for student organizations are available from the Office of Student Engagement, Plaster Student Union.

  8. Individual students whose conduct is in violation of policy on University premises or off-campus at student organization sponsored activities, or who engage in behavior which adversely affects the University Community and/or the pursuit of its objectives, are subject to university disciplinary actions.  In determining whether a student organization may be held collectively responsible for the individual acts of its members, all of the factors and circumstances surrounding the specific incident will be reviewed and evaluated by the Dean of Students and/or his/her designee.
  9. Any question of interpretation regarding this risk management policy shall be referred to the Director of Student Engagement or his/her designee.

Prior versions approved July 2001 by Board of Governors.